Last updated: 14 September 2026
1. Introduction
This privacy policy explains how [INSERT LEGAL ORGANISATION NAME], referred to in this policy as “SEnet”, “we”, “us” or “our”, collects and uses personal information when you visit or interact with https://senet.uk/.
This policy relates specifically to information collected through this website. It does not cover personal information collected through unrelated activities or services.
We are committed to protecting your privacy and handling your personal information fairly, lawfully and transparently in accordance with the UK General Data Protection Regulation, the Data Protection Act 2018 and other applicable UK data protection legislation.
For the purposes of data protection law, [INSERT LEGAL ORGANISATION NAME] is the data controller for personal information collected through this website.
2. Information We May Collect
Depending on how you use the website, we may collect the following information:
• Your name
• Your email address
• Your telephone number
• Your job title, employer or professional details
• Information provided through contact, enquiry, registration, membership or event forms
• Your communication preferences
• Details contained in messages or correspondence you send to us
• Your IP address
• Browser, device and operating system information
• Information about how you navigate and use the website
• Cookie preferences and consent records
• Any other information you choose to provide through the website
Please do not provide sensitive personal information through the website unless we have specifically requested it and explained why it is required.
3. How We Collect Your Information
We may collect personal information when you:
• Complete a form on the website
• Contact us with a question or enquiry
• Apply for, register for or express an interest in membership
• Register for an event, meeting or other activity
• Subscribe to communications or updates
• Interact with the website or its features
• Accept, reject or manage cookies
• Communicate with us using the contact details provided on the website
We may also collect limited technical information automatically through cookies, server logs and similar technologies.
4. How We Use Your Information
We may use personal information collected through the website to:
• Respond to enquiries and requests
• Provide information about SEnet and its activities
• Process registrations, membership enquiries or applications submitted through the website
• Manage event registrations and attendance
• Communicate with website users, members and prospective members
• Provide newsletters or marketing communications where appropriate
• Maintain the security and proper operation of the website
• Monitor website performance and understand how visitors use it
• Improve the website, its content and the user experience
• Detect and prevent fraud, misuse or security threats
• Maintain records of enquiries, communications and consent
• Comply with legal and regulatory requirements
• Establish, exercise or defend legal claims
We will not use personal information for purposes that are incompatible with those described in this policy unless required or permitted by law.
5. Our Lawful Bases
Under UK data protection law, we must have a lawful basis for processing personal information. Depending on the circumstances, we may rely on:
Consent
We may rely on your consent when you choose to receive marketing communications or allow nonessential cookies. You may withdraw your consent at any time.
Contract
We may process information where it is necessary to take steps at your request before entering into an agreement or to provide a service, membership or event booking you have requested.
Legitimate interests
We may process information where it is necessary for our legitimate interests, provided those interests do not override your rights and freedoms. These interests may include:
• Responding to enquiries
• Operating and improving the website
• Communicating with members and interested professionals
• Protecting the website and our systems
• Understanding how the website is used
• Promoting relevant activities and services to appropriate audiences
Legal obligation
We may process or retain information where necessary to comply with a legal or regulatory obligation.
6. Contact Forms and Enquiries
When you submit an enquiry through the website, we may collect your name, contact details and any other information included in your message.
We use this information to review and respond to your enquiry, provide requested information and maintain an appropriate record of our correspondence.
Please avoid including unnecessary confidential or sensitive information in website forms.
7. Membership, Registration and Event Information
If the website allows you to apply for membership, register your interest or book an event, we may use the information you provide to:
• Review and process your submission
• Confirm your eligibility where relevant
• Administer your membership, registration or booking
• Contact you with important information about your submission or attendance
• Maintain appropriate administrative and financial records
• Provide information about related activities where permitted
If a payment is required, payment information may be processed directly by an independent payment provider. We may receive confirmation of the transaction but may not receive or store your complete payment card details.
8. Email Marketing
We will only send marketing emails where we have an appropriate lawful basis to do so.
Where consent is required, you will be given a clear opportunity to choose whether you would like to receive these communications. You can unsubscribe at any time by:
• Selecting the unsubscribe link in a marketing email
• Contacting us using the details in this policy
• Updating your communication preferences where this option is available
Withdrawing consent will not affect the lawfulness of processing carried out before consent was withdrawn.
We may still send essential administrative or service communications that are not marketing, such as messages relating to an enquiry, registration, membership or event booking.
9. Cookies
Cookies are small text files stored on your device when you visit a website. They may be used to operate the website, remember your preferences, analyse website use or support embedded content and other features.
The website may use:
Essential cookies
These cookies are necessary for the website to function correctly, maintain security or remember your privacy choices. They do not normally require consent.
Analytics cookies
These cookies help us understand how visitors use the website, such as which pages are visited and whether technical errors occur. They should only be activated where the required consent has been provided.
Functional cookies
These cookies may remember preferences or support additional website features.
Marketing cookies
These cookies may be used to measure campaigns, track activity across websites or provide relevant advertising. They should only be activated with your consent.
You can accept, reject or manage nonessential cookies through the website’s cookie consent banner. You can also control cookies through your browser settings. Disabling certain cookies may affect how parts of the website function.
Consent should be obtained before nonessential cookies or similar tracking technologies are placed on your device.
10. Analytics and Technical Information
Where permitted by your cookie choices, we may use analytics services to understand website traffic and usage.
These services may collect information such as:
• Your IP address
• Your approximate location
• Device and browser information
• Pages visited
• Links selected
• The date and time of your visit
• The website or search engine that referred you
• General interaction and performance information
Where possible, we will configure analytics services to minimise the personal information collected.
11. Embedded Content and External Links
Pages on the website may include embedded content or links from third party services, such as videos, maps, social media platforms, booking systems or external websites.
Embedded content may behave as though you have visited the third party’s website directly. These providers may collect information about you, use cookies or monitor your interaction with their content.
We do not control the privacy practices of external websites or services. You should review their privacy policies before providing personal information or interacting with their content.
12. Sharing Your Information
We may share personal information with carefully selected service providers where necessary to operate the website or respond to your requests. These may include:
• Website hosting and maintenance providers
• Email and communication platforms
• Customer or membership management systems
• Event and booking providers
• Payment processors
• Analytics and website performance providers
• Professional advisers
• IT and cybersecurity providers
• Public authorities, regulators or law enforcement bodies where required by law
Service providers may only process personal information according to our instructions and for the purposes for which it was provided.
We do not sell personal information to third parties.
13. International Data Transfers
Some website service providers may store or process information outside the United Kingdom.
Where personal information is transferred internationally, we will take reasonable steps to ensure that an appropriate level of protection is in place. This may include:
• Transferring information to a country recognised as providing adequate protection
• Using approved contractual protections
• Relying on another lawful transfer mechanism permitted under UK data protection law
You may contact us for more information about the safeguards used for international transfers.
14. How Long We Keep Your Information
We retain personal information only for as long as reasonably necessary for the purpose for which it was collected.
Retention periods may depend on:
• The nature of the information
• The reason it was collected
• Whether an enquiry, membership, registration or booking remains active
• Legal, accounting or regulatory requirements
• The need to resolve disputes or establish legal rights
• Whether you have withdrawn consent or objected to processing
When personal information is no longer required, it will be deleted, anonymised or securely disposed of.
15. How We Protect Your Information
We use reasonable technical and organisational measures to protect personal information against unauthorised access, loss, misuse, alteration or disclosure.
These measures may include secure website connections, access controls, software updates, backups and appropriate security arrangements with service providers.
No website or internet transmission can be guaranteed to be completely secure. You should take appropriate care when sending information online.
16. Your Data Protection Rights
Depending on the circumstances, you may have the right to:
• Ask for access to the personal information we hold about you
• Ask us to correct inaccurate or incomplete information
• Ask us to delete your personal information
• Ask us to restrict how your information is used
• Object to certain uses of your information
• Receive certain information in a portable format
• Withdraw consent where processing is based on consent
• Complain to the Information Commissioner’s Office
These rights are subject to certain legal conditions and exemptions.
We may ask for information to verify your identity before responding to a request. We will normally respond within one month, although the law allows additional time in certain circumstances.
17. Children’s Privacy
This website is not intended to collect personal information from children.
If you believe that a child has submitted personal information through the website without appropriate permission, please contact us so that the matter can be reviewed.
18. Complaints
If you have concerns about how your personal information has been handled, please contact us first so that we can investigate.
You also have the right to complain to the Information Commissioner’s Office:
Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Telephone: 0303 123 1113
Website: https://ico.org.uk/
19. Changes to This Policy
We may update this privacy policy from time to time to reflect changes to the website, our data handling practices or applicable legal requirements.
The latest version will be published on this page with an updated revision date.
20. Contact Us
If you have a question about this privacy policy, wish to exercise your data protection rights or have a concern about how your information has been handled, please contact:
[INSERT LEGAL ORGANISATION NAME]
Email: [INSERT PRIVACY CONTACT EMAIL]
Website: https://senet.uk/
ICO registration number: Not currently available